Executive Administrative Assistant

General Motor
June 04, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Hybrid Position: This position does not require an employee to be on-site full-time to perform most effectively. For hybrid employees, emphasis is placed on an average three (3) day on-site week.

In this role, you will provide administrative support to multiple Senior Leaders and/or Executives within Sales, Service and Marketing or EV Growth Operations.

Your responsibilities include the ability to multi-task and manage a broad scope of task assignments including schedule and calendar management, coordination of travel, expenses, and events. Position requires a high degree of accuracy and coordination. The successful candidate for this position will be someone who has strong attention to detail, solid organization and reasoning, strong communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products.

Duties and Responsibilities:

  • Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives

  • Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally

  • Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications

  • Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects

  • Maintain records, confidential files

  • Coordination of complex meetings and travel planning while maintain multiple calendars

  • Onboarding/Offboarding administrative duties

  • Continuously look for ways to improve efficiencies of day-to-day tasks

  • Support travel arrangements, Visa, Passport requirements and associated expense reports

  • Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures

  • Handle department purchases while using self-judgment for cost saving opportunities

  • Maintain records, confidential files, and GM specific reports

  • Qualifications:

  • High School diploma or equivalent is required

  • 7+ years of experience as an executive assistant supporting Senior Management / Executives

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure

  • Strong written and oral communication skills

  • Problem solving using independent thought and decisiveness

  • Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)

  • Demonstrated ability to take initiative and work independently

  • High level of integrity

  • Preferred Qualifications:

  • Associate degree or Bachelor's degree is preferred

  • Professional training and/or certification(s) in Administrative Skills/Support is preferred

  • Training and Education experience is preferred


    Additional Description About GM

    Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

    Why Join Us

    We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

    Total Rewards Benefits Overview

    From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

    Diversity Information

    General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

    We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

    Equal Employment Opportunity Statements

    The policy of General Motors is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, General Motors is committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected] or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

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