Hybrid Position: This position does not require an employee to be on-site full-time to perform most effectively. For hybrid employees, emphasis is placed on an average three (3) day on-site week.
In this role, you will provide administrative support to multiple Senior Leaders and/or Executives within Sales, Service and Marketing or EV Growth Operations.
Your responsibilities include the ability to multi-task and manage a broad scope of task assignments including schedule and calendar management, coordination of travel, expenses, and events. Position requires a high degree of accuracy and coordination. The successful candidate for this position will be someone who has strong attention to detail, solid organization and reasoning, strong communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products.
Duties and Responsibilities:
Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives
Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally
Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications
Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects
Maintain records, confidential files
Coordination of complex meetings and travel planning while maintain multiple calendars
Onboarding/Offboarding administrative duties
Continuously look for ways to improve efficiencies of day-to-day tasks
Support travel arrangements, Visa, Passport requirements and associated expense reports
Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
Handle department purchases while using self-judgment for cost saving opportunities
Maintain records, confidential files, and GM specific reports
Qualifications:
High School diploma or equivalent is required
7+ years of experience as an executive assistant supporting Senior Management / Executives
Excellent organizational skills with an ability to think proactively and prioritize work
Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure
Strong written and oral communication skills
Problem solving using independent thought and decisiveness
Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)
Demonstrated ability to take initiative and work independently
High level of integrity
Preferred Qualifications:
Associate degree or Bachelor's degree is preferred
Professional training and/or certification(s) in Administrative Skills/Support is preferred
Training and Education experience is preferred
PLEASE ONLY APPLY IF YOU DO NOT NEED SPONSORSHIP TO WORK IN THE UNITED STATES NOW OR IN THE FUTURE. WE ARE UNABLE TO CONSIDER CANDIDATES WHO REQUIRE SPONSORSHIP
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We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.
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