Hybrid: This is a Hybrid position within our IT Organization. The role will allow employees to work offsite but also require onsite work based on business needs. The selected candidate will be expected to commute to the innovation center to which they are assigned as their primary GM facility.
Your responsibilities include multitasking and managing a broad scope of task assignments. These include schedule and calendar management, meeting agendas, staff communications, coordination of travel, expenses, and events. This position requires precise accuracy and coordination. A successful candidate for this position will be someone who has consistent attention to detail, robust organization and reasoning skills, outstanding communication skills, the ability to handle all responsibilities in a discreet and efficient manner, and expert level use of MS Office products.
Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives
Expedite handling of correspondence and phone calls while maintaining a high level of discretion and communicating professionally both internally and externally
Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications
Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects
Maintain records and confidential files
Coordination of complex meetings and travel planning while maintain multiple calendars
Onboarding/ and Offboarding administrative duties
Continuously looking for ways to improve efficiencies of day-to-day tasks
Support travel arrangements, Visa, Passport requirements and associated expense reports
Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
Handle department purchases while using self-judgment for cost saving opportunities
Maintain records, confidential files, and GM-specific reports
Create and email communications across the organization
High School diploma or equivalent is required
7+ years experience as an executive assistant supporting Senior Management / Executives
Excellent organizational skills with an ability to think proactively and prioritize work
Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure
Strong written and oral communication skills
Problem solving using independent thought and decisiveness
Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, the internet, Outlook, and knowledge of SharePoint)
Demonstrated ability to take initiative and work independently
High level of integrity
Associate's degree or Bachelor's degree or equivalent experience
Professional training and/or certification(s) in Administrative Skills/Support is preferred
Training and Education experience is preferred
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.Why Join Us
We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.Total Rewards Benefits Overview
From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.Diversity Information
General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.
We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.Equal Employment Opportunity Statements
The policy of General Motors is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, General Motors is committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.