Executive Assistant - Global Purchasing & Supply Chain

General Motor
June 10, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, working with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.

Hybrid: This position does not require an employee to be on-site full-time but the general expectation is that the employee be onsite an average of three (3) days each week.

Duties and Responsibilities:

  • Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating expertly in writing and verbally across all levels of the company and externally
  • MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
  • Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
  • Maintain records, confidential files and GM specific reports
  • Provide floor coordination support as needed
  • Schedule complex meetings and maintain multiple calendars
  • Support travel arrangements, Visa, Passport and associated expense reports
  • Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker – Invoicing for department related purchases
  • Knowledge of IT / Cell phone / Phone / MML / Webex / Skype and other Telepresence systems
  • Continuously look for ways to improve efficiencies of day to day tasks
  • Other administrative tasks not previously mentioned
  • Additional Description


  • 5+ years of experience as an Administrative Assistant
  • Excellent verbal and written communication skills
  • Proficient in MS Office
  • Excellent planning and analytical skills
  • Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
  • Able to handle discretion with critical business and personal matters
  • Able to make and run calendaring, travel arrangements
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    Diversity Information

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    We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

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