Executive Assistant

General Motor
May 28, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

This executive administrative assistant provides administrative support to the Global Program Management - Manufacturing Engineering Organization. Work includes tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high degree of discretion, accuracy and coordination.

  • Assignments are broad, complex and multifaceted in nature
  • May include responsibilities that extend to external customers – degree of internal vs external impact
  • Provide solutions to non-routine problems of a more moderate scope and complexity
  • Conserve manager's time by assuming administrative details
  • Coordinate a system for handling office routine
  • Expedite handling of correspondence, global mail requests and phone calls Prepare written reports, correspondence etc.
  • Capture and analyze routine data
  • Maintain regular contact with others outside the work group
  • Complete various assignments as requested with minimal direction
  • Maintain records, confidential files and GM specific reports
  • Schedule complex meetings and maintain multiple calendars
  • Continuously look for ways to improve efficiencies of day-to-day tasks
  • Support travel arrangements, Visa, Passport and associated expenses
  • Invoicing for department related purchases
  • IT / Cell phone / Phone / Teams assistance
  • Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
  • Make decisions regarding the distribution/flow of information and work
  • Additional Description Qualifications & Skills:
  • 3 – 5 years executive administration experience, preferred
  • Positivity
  • Independent thinking, adaptability, judgment and problem solving
  • Calendaring
  • Experience working with Senior Management or Executives in an administrative capacity
  • Proven planning and organizational skills
  • Problem-solving ability including independent judgment and decision-making skills
  • Meeting set up and facilitation
  • Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of SharePoint
  • Appropriate use of grammar, spelling and punctuation
  • Highly proficient verbal and written communication skills
  • Confidence to take initiative and work independently
  • Education:
  • Two-year degree or professional certification in related field or equivalent work experience required
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